MedCon – Medical Consignment Management System Eng

MedCon – Medical Consignment Management System

MedCon is Pansoft’s WEB-based CLOUD application that allows to keep under control the Consignment’s flows and processes, satisfying and protecting in a safe and totally transparent way the needings of both the suppliers, owner of the material, and customers (private and public hospitals) that are the end users of all items/lots in Consignment.

Main advantages offered by MedCon solution are:

Timely acquisition of all information related to implanted items to be replenished
Reduction of Consignment’s stock without reduction of service level
Complete traceability of all operations: Implant, Replenishment, Order and Invoice with possible authorization checks for replenishment
Consignment’s stock available on-line for Hospital check
Updated list of expiring items
Traceability of every single lot with reference to delivery paper
Decoding of Barcode Labels, no matter which is the Company to whom belongs the implanted item
Automatic upload of Consignment’s stock from delivery paper
Stock count management and Consignment renewal

General features of MedCon

Choose MedCon
flexibility

MedCon is a WEB-based application that does not require any software installation. It requires only: a Personal Computer (PC) and an Optical Barcode Reader in keyboard emulation.

Operating System & DataBase market leaders
“High Availability” (all devices redundant and guarded 24/24)
Highest security of data processing (server c/o the provider with information not visible by other users)
Highest security in accessing the information
Performances granted by servers dedicated to each customer
Direct link to internet connection without third part service

Choose MedCon
versatility

The application is Multi Language, Multi Company, Multi Customer and it’s eligible to “translate” the labels of the items distributed by the main Vendors in the market field (Zimmer Biomet, Johnson & Jonson Medical, Smith&Nephew…)

Every report/Inquiry can be filtered by any single information shown and can be easily downloaded into EXCEL spreadsheet.

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Security

The implementation process has been realized through a quality system suitable to the business field which is addressed (“compliance” with regulatory requirements mandatory for both European – Health Ministers and EU instructions within GMP — and international Pharmaceutical Industry — US/FDA ) with particular attention to security standards and database Audit trail:

Communication between Client and Server encrypted and protected by TSL/SSL protocol
Tables to define different authorization’s level for any end user (read-only or read & write) for both functions and information
Complete traceability of any electronic data change in compliance to CFR21 part 11 regulations

The Features of MedCon

DELIVERIES

Function to manage delivery paper with which the material is sent in Consignment to every Hospital internal warehouse:

List of Deliveries (by Company) with the possibility to filter by every information managed in the list (number, date and type of delivery paper, goods in transit, order number, etc) and download into EXCEL spreadsheet
Receiving to enter in the database the Company’s delivery paper and stock update (existing quantity) for every item/quantity received
Item status check for a detailed information analysis on the status of any single item relating on both “existing quantity” and “replenishment” (*)
Delivery paper automatic upload
Delivery paper manual upload

(*) For every Item/Lot are traced the information of the status of every single unit assuring traceability/trackability of the same unit for :

Existing quantity Status (In balance, Implanted, To be Invoiced, Invoiced, Return) with necessary details regarding Customer Order and/or Company Invoice.
The stock is distinguished by “loan stock”, “consignment stock” and “rotating stock”
Replenishment Status (To be approved for replenishment, Approved, Replenished, Not Approved) with necessary details regarding end user/approval date

SURGERIES

Data Entry to register/trace the material implanted during surgeries

List of Items : no matter which is the Company, list of all data entries related to the material used with the possibility to filter on every information managed in the list and download into EXCEL spreadsheet

Surgery Details (only for specific and authorized users) : list of all items implanted with details relating to the status of possible replenishment in addition to what is related to the operation (Surgeon, Surgery Room, Pathology, etc.)

New surgeries data entry : Date of Surgery, Surgery Room, Surgeon (optional), Pathology (optional), Patient (optional), Medical Chart (optional);

The items implanted are entered through the barcode present on every box (by the ward sister, for instance), decoding the labels no matter who is the owner Company of the article

REPLENISHMENT APPROVAL

Automatic or manual approval based upon a system parameter defined by Hospital
Inquiry of items implanted independently from Company/Hospital where the surgeon has been done
Possibility to filter by Company, Hospital, Surgery Room, Surgeon and download into EXCEL spreadsheet
Multiple approval and/or non-approval with automatic creation of Replenishment Orders that will group together items by Company and destination Hospital

ORDERS

Replenishment Manual Orders

List of Orders (by Company) with the possibility to filter all information managed in the list and download into EXCEL spreadsheet

Manual Orders Data Entry

RETURNS

Return management functionalities

List of Returns (by Company) with the possibility to filter all information managed in the list and download into EXCEL spreadsheet

Manual Return Data Entry

“Delivery Paper” Renewal: Function through which it is possible to generate the return “in full” of the Consignment

INVENTORY FUNCTION

Inquiry of the stock, likely on the status of each item in Consignment; in within any of the following lists, every article is always shown with reference to the Fiscal Document (delivery paper) through which it has been received:

List of Expirying Items: Independently from the Company (for Hospital users) list of all the items that will empire in within 60 days (or other attribute based upon tables) with the possibility to order/filter all information managed in the list (Company, Product Type, Item, Lot, Number and Date of delivery paper) and download into EXCEL spreadsheet
List of Items in Stock: Independently from the Company (for Hospital users) list of all items/lots in stock with the possibility to order/filter all information managed in the list (Company, Product Type, Item, Lot, Number and Date of delivery paper) and download into EXCEL spreadsheet
List of Items Transactions (Implants, Receipts, Returns, etc.): Independently from the Company (for Hospital users) list of all items/lots implanted/received/returned/etc. with the possibility to order/filter all information managed in the list (Company, Product Type, Item, Lot, Number and Date of delivery paper) and download into EXCEL spreadsheet
Authorized Users could have access to detailed information on the surgery, etc.
Lot Traceability: For every single item/lot detailed inquiry of the “history” in within the customer inventory with the possibility to order/filter all information managed in the list (Company, Product Type, Item, Lot, Number and Date of delivery paper) and download into EXCEL spreadsheet

STATISTICS

Based upon user type (Company or Hospital) statistics and analysis are available regarding the material implanted/ordered/invoiced by Hospital/invoiced by Company/invoiced by group of Hospitals.

Discover the other MedCon solutions

The application of the MedCon family that allows Distributors of material in Consignment and for Sale to manage all Logistics processes up to Invoicing.

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Pansoft’s Windows platform software for physical inventory operations (both at internal and consignment warehouses) connectable to any customer’s ERP (already integrated with PRMS, SAP, JDE).

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WMS solution, thanks to its flexible “putting and picking rules”, provides automatic warehouse operations, supports “traceability”, reduces the operation costs and maximizes the quality of service to the end Customer.

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